May Meeting Minutes

Present were:  Donna Weatherly, Renetta Pollock, Wendy Burnett, Amy Fox, Deanna Kaech, Steve Menefee, Amanda Boblet, Angie Witzel, Jennifer Petersen, Becky Cleator, Jennifer Vogelzang

 

Meeting called to order: 6:33pm

April minutes were read and approved as written.

Directors Report:  The band will be going to inspection at the Ski To Sea parade on May 28.  Students will need to be at the band room at 9:30 am.  The busses will leave at 10:00 am.

Treasurers Report:  Still some gift cards left.

Uniforms:  Started re-fitting kids on May 9^th.  Will continue for the next two Monday practices to finish.

Communications:  The website is up to date with events, dates, and times.

Trinkets and Treasures Craft and Flea Market:  Students are coming to tape booth borders at 4:00 on Friday, May 6.  At 3:30, the Lummi Community Center will come to take anything left over from the garage sale.

New Business:  The end of year band picnic will be held on June 2.  Mr. Menefee will be assigning food to bring per section. 

Kids will be wearing last year’s t-shirts for the Old Settler’s parade.  WECU will provide new shirts next year.

Joy Born in working on a carwash fundraiser for August.

Amanda Boblet gave information on a camel safari fundraiser.  Kids can sell vouchers for a “camel encounter” in Bellingham.  More info will come home with students.

Elections:  Elections were held for the 2016-2017 year:

President:  Amy Fox

Vice President:  Jennifer Volgelzang; she will also update our FB page

Secretary:  volunteer needed

Treasurer:  Wendy Burnett

At Large Positions:  Jennifer Petersen, volunteer coordinator; Angie Witzel; Donna Weatherly.

Becky Cleator will still maintain the website, Renetta Pollock will still assist with Scholarships and the Disneyland trip.  Deanna Kaech will still assist with Trinkets and Treasures.

 

Upcoming dates:

May 21^st – Port Townsend Parade

May 28^th – Ski to Sea Parade

May 31^st – Spring Concert

June 2^nd – Band Picnic (Held at BP)

August 22^nd – Band Camp begins at Custer Elementary

 

 Next Meeting will be held July 5^th at the home of Amy Fox; 5162 Spoonbill Lane, at 6:30 pm. 

 

Meeting adjourned at 7:35 pm.

April Meeting Minutes

FHS BAND BOOSTERS
MEETING MINUTES
APRIL 14, 2016

  

Present were:  Donna Weatherly, Renetta Pollock, Wendy Burnett, Amy Fox, Deanna Kaech, Steve Menefee, Lucia Kinley, Floyd Kinley, Amanda and Shane Boblet, Angie Witzel, Tasha Miller, Virginia Gonzalez, Lisa Drinkwater, Robin Erickson

 Meeting called to order: 6:35pm

 March minutes were read and approved by Renetta Pollock and seconded by Tasha Miller.

 Directors Report:  Wind ensemble performed up at Western and for the 1^st time in 10 years received a superior rating

 Disneyland trip:   Sample itinerary was handed out (included).  Pending school board approval temporary dates are June 2 – June 5^th.   Total will be $925.  First payment due in October. 

 Mattress Fundraiser:  Same day as the Trinkets and Treasurers (May 7^th)  Each student that brings in someone who purchases a mattress gets $50.00 per mattress that will go to the students band account.  Flyers were handed out to distribute to friends and family.   Same mattresses that you can get at retail stores in town but 30-50% less.  Talk to your friends/family, share on facebook, put a sign in your yard to advertise.  Last year the band earned $4200.00 that went towards our fall show and also towards student accounts ($1100.00 of the $4200.00 went to student accounts).  Prices  range from approximately $199-$2600 (price includes box spring and mattress) .  There will be 15 mattressess there to look at.  Removal of old mattress will be available at a cost of about $35.00. 

 Treasurers Report:  $2750 from butterbraid sales, $2450 from BP for all the hard work Pat Pollock has volunteered.

 Uniforms:  Will be refitting kids with uniforms starting on Monday May 2^nd during parade practice so they look good for the parades.   Anyone that can come help the more the merrier.

 Trinkets and Treasures Craft and Flea Market:  May 7^th  9:00am-3:00pm.  Will set up the night before.  We have 22 vendors right now.  Sandwich boards will be put in 3 different locations.  Need help with setting up Friday night from 5-7pm.  Tear down will be from 3-5pm on Saturday.  Need students to help get the vendors lunches around noon.  Please bring garage sale items Friday night or Saturday morning.  Need help with baking for bake sale.

  

Upcoming dates:

May 2^,  – Parade Practice 6:00-7:00pm

May 7^th – Trinkets and Treasurers and Mattress Sale

May 21^st – Port Townsend Parade

May 28^th – Ski to Sea Parade

May 31^st – Spring Concert

June 2^nd – Band Picnic (Held at BP)

August 22^nd – Band Camp begins at Custer Elementary

  

Next Meeting will be held May 5^th.  We will have elections for at least 3 openings on the board.

 

Meeting adjourned at  7:34pm

March Meeting Minutes

Present were:  Steve Menefee, Renetta Pollock, Jennifer Petersen, Amy Fox, Wendy Burnett, Deanna Kaech, Donna Weatherly, Becky Cleator, and Angie Witzel.

 Call to order at 6:34 pm.

 The February minutes were approved without correction.

 Director’s Report:  The cost for the Disneyland trip will be about $900 per student.  An intent form will be going out soon.  Payment schedule will begin in September of 2016.  Future activities are as follows:

All District Gala – March 21 at 7:00 pm.  Kids arrive at 6:15.  The booster board will provide baked good for the bake sale during the concert.

            Wind Ensemble Lg. Group Contest at WWU – March 23

            Trinkets and Treasures/Mattress Sale – May 7 at 9:00 am

            Pt. Townsend Parade – May 21

            Ski to Sea Parade – May 28

            Spring Concert – May 31

            Band Picnic – June 2

            Band Camp begins – August 22

 Treasurer’s Report:  One student still owes $48 for a box of chocolate bars.  This student has withdrawn from FHS.

 Uniforms:  Nothing to report.

 Communication:  All of the booster meeting minutes are now on the band booster website.  Becky will be adding a butterbraid order reminder to the website and Deanna will put it on the FB page.  All orders and monies are due on Tuesday, March 8.  Butterbraids can be picked up on March 22 right after school.

 Trinkets and Treasures:  May 7.  Starting March 7, no signs will be allowed in Ferndale for 6 months.  Band boosters can certainly put them in their yards to help advertise.  The trinkets and treasures will be from 9:00 – 3:00 and the mattress sale will be from 10:00 – 4:00.  Any items for the garage sale can be brought to the gym on Friday evening, May 6.

 New Business:  Several fundraising opportunities were discussed for planning in the coming months.

 Adjourned:  7:24 pm

February Meeting Minutes

Called to order at 6:33pm

Present were:  Steve Menefee, Wendy Burnett, Renetta Pollock, Donna Weatherly, Amy Fox, Becky Cleator, Joy Born, Lisa Drinkwater

Last months minutes were read and approved by Renetta Pollock and seconded by Amy Fox.

Directors Report:   Basketball season is over for the band, it went very well.  The solo ensemble went very well also.  As for the trip to Disneyland in June of 2017, we will be using Lake City Travel and it will cost approximately $825 per person.

Treasurers Report:  All of the Haggen gift cards have been sold, but we have a lot of the Fred Meyer gift cards available.  We received a check from the Whatcom Community Foundation in the amount of $5,079.48, which is a bit more than previous checks.

Uniforms:  6 new dresses have been ordered and Amy is working on hemming the dresses we have.

Communications:  Nothing to report

See Chocolates:  All of the money has been turned in.

Spring Trinkets and Treasures:  Cascades group will be setting up the hotdog stand again.  Deanna Kaech will run the garage sale and Amy Fox and Renetta Pollock with run the bake sale.  The mattress sale will run until 5pm and the Trinkets and Treasures will run until 3pm.  There will be a flyer created to share with family and friends.  Items for the garage sale can be brought the night before the sale.

Butterbraids:  Butterbraid orders will be send home with week of

February 22^nd and will be due back on March 8^th.    They will be in around the week of March 21^st.  An email will be sent out with the exact date.

Disneyland:  There will be an intent to go form created and handed out to each of the kids to see how many are planning on going.  The cost will be approximately $825.   Kids will have to bring additional money for 5-6 meals and spending money.  The cost of the trip covers 1 dinner and 3 breakfasts.

Car Wash:  It was suggested that their be a car wash this summer to help raise money for Disneyland.  It was suggested that this be in early August before band camp starts.  Is anyone interested in helping with this fundraiser?

Next meeting will be March 3^rd at 6:30pm

Meeting was adjorned at 7:30pm

 

Important Upcoming Dates
Feb 23rd – Butterbraid orders out
Mar 3rd -Booster Meeting 6:30pm
Mar 8th – Butterbraids Due
Mar 21 – All District Band Gala
Apr 4-8 – Spring Break
May 7th – Trinkets & Treasures & Mattress Sale

January Meeting Minutes

Present were:  Steve Menefee, Renetta Pollock, Jennifer Petersen, Amy Fox, Wendy Burnett, and Deanna Kaech.

Call to order at 6:34 pm.

The December minutes were approved without correction.

Director’s Report:  The band is currently in practice for Solo & Ensemble as well as the FHS play, “Guys and Dolls.”  The dates for the Disneyland trip are set as June 2-5, 2017.  Students will need to tell Mr. Menefee by May if they are planning on attending.  Future activities are as follows:

            All District Gala – March 21

            Spring Concert – May 31

            Band Picnic – June 2

Treasurer’s Report:  The Boosters made $4,638.10 at the Trinkets & Treasures.  WECU bought 20 gift cards in December.

Uniforms:  We are ordering 4 new dresses.  We need to reorganize the uniform room and refit several kids in concert attire.  Amy and Wendy will fit the new dresses when they arrive.

See’s Chocolates:  Three students still need to turn in their money.

New Business:  The Spring Trinkets & Treasures and mattress sale will be May 7.  This is the same day as the Ferndale City Wide Garage Sale.

Adjourned:  7:19 pm

December Meeting Minutes

Present were:  Steve Menefee, Donna Weatherly, Renetta Pollock, Jennifer Petersen, Amy Fox, Angie Witzel, and Deanna Kaech.

 

Call to order at 6:33 pm.

 

The following corrections were made to the November minutes:  At the last Wild Buffalo Wings event, the FHS band boosters received $259.08.  The minutes were approved with this correction.

 

The next Wild Buffalo Wings event is on December 28; however the “Team Card” can be used anytime thru February 22.  If you don’t have the card, you can just mention the FHS band when ordering.  Attached to these minutes is the “Team Card” as well as the pass for the event on December 28.

 

Director’s Report:  The winter concert is on December 7.  Students should be in their concert attire and ready to play at 6:15 pm.  The uniform closet will open at 5:30 pm for students to get their formal wear.  Solo and Ensemble starts after the concert and basketball season begins in the New Year.  The band will be playing at specified basketball games.  Band Day Camp will be at Custer Elementary School next August.  The high school administration has also approved the band to paint football field markings on the junior parking lot in September for band rehearsals.

 

Treasurer’s Report:  We are down to only $300 worth of Haggen gift cards.  We have received a few donations from vendors of the TT.

 

Uniforms:  The old jackets are currently being washed and will then be packed away and put into storage.  All students have been issued their concert attire.  We will need to order about 4 new dresses before the All District Band Gala in the spring.

 

See’s Chocolates:  We distributed 36 boxes of candy bars to approximately 29 students.  All students should turn in their proceeds on December 15 and 16.  We will possibly sell See’s again around Easter.

 

Band Concert Bake Sale:  There will be refreshments in the lobby of the auditorium prior to the start of the winter band concert on December 7.  Treats and beverages will be available for a donation.

 

Fall Trinkets and Treasures:  A BIG “thank you” to Deanna Kaech for her excellent job of organizing the fall TT.  It was very successful and lots of positive feedback was received from both vendors and patrons.

 

Renetta and Donna attended a Ferndale Golden Eagle Boosters meeting.  They provided background information about the group as well as its mission.

 

Adjourned at 7:35 pm.

November Meeting Minutes

Present were:  Wendy Burnett, Renetta Pollock, Amy Fox, Deanna Kaech, Angie Witzel, Richard Kessler, Steve Menefee, Becky Cleator, Jennifer Petersen, and Donna Weatherly

 

 

1.  Call to Order at 6:31 pm

 

2.  Reading of Minutes:  Becky approved and Wendy seconded

 

3.  Wild Buffalo Wings – Results & Next Event:  The Weatherly family will be handing out flyers on Dec. 28.

 

4.  Directors Report: It has been a good season for growth.   Band students will get a commemorative t-shirt.  Winter band concert rehearsal has begun.  Concert is Dec. 7.

 

5. Committee Reports

• Treasurers Report – Renetta Pollock:  We have an assortment of gift cards for people to buy.
• Uniforms – Wendy Burnett:  New jackets arrived on Nov. 5.  Wendy and a couple of students will issue jackets and gauntlets on Friday, Nov. 6 prior to leaving for Auburn.
• Communications – Becky/Jennifer:  The division of labor is working very well.

 

7.  Unfinished Business:  None

 

8.  New Business

• Fund Raisers
  • Butter Braids – Donna:  29 students sold Butterbraids.  Total collected was $4,668.00.  Our portion is $2,334.00 which will be distributed into student’s accounts.  Pick up butterbraids after school on November 17.  Email reminder for pick up will be sent out a couple nights prior to this date.
  • Chocolate – Amy Fox: Amy will break up boxes to make multi-packs for the kids to sell.  Amy will hand out packets at TT on Nov. 14.  Candy bars are $2 each and all money is due on Dec. 14.  Students should be reminded to write their names on the fundraiser envelopes.
  • Dec 7^th Band Concert – Donna:  Boosters will have a bake sale in the lobby of the auditorium.
  • TT & Mattress Sale – Fall/Spring:  Set up is on Nov. 13 at 5:00 pm, Renetta is making a display table for items to sell.  Randy Kaech is working on having the band show playing on a TV screen during TT.  There was discussion about where to put the bake sale.  Suggestions included making it a booth so that the boosters can set up tables and chairs in the foyer for people to sit and eat.
• The Boys and Girls Club would like the band to perform for the kids at the club.  Possibly just the drum line.
• A request was made by an alumni to borrow a flute to play at a funeral.
• The booster president for FHS, Victor Boulos, would like to involve the band boosters in their organization.  He would like to have a band booster on their board.  Renetta said she would like to attend one of their meetings if invited to do so.

 

Next Band Booster meeting is Thursday, December 3, at 6:30pm, in the band room.