Thursday, February 2, 2017

February Meeting Minutes



Band Booster Meeting

Feb. 2, 2017

Present:  Steve Menefee, Amy Fox, Tasha Miller, Wendy Burnett, Jennifer Petersen, Becky Cleator, & Penny Walker & Julie Scholten

Called to order at 6:32 p.m.

Reading of Minutes:  Becky Cleator moved to accept the minutes, Wendy Burnett second it.

Director’s Report:  Pit orchestra is really busy.  Kids are willing to do all the basketball games that are assigned to them.

Treasurer’s Report:  Money hasn’t been transferred from fund raisers. Swags are paid for.  Made a Restricted Student Account –total of all money that is designated for each kid.

Committee Reports

  • Uniforms:  Feb. 22, after school, Wednesday, fitting for those that missed from 2:30-4:30 p.m.  Need to order shakos & bow ties.
  • Communications:  none
  • Volunteer:  All sponsorship people are on the email list
  • Sponsorship:  Date didn’t work out, will reschedule for another day

Unfinished Business: none

New Business:  Dr. Quinn had a PTO/Booster Meeting in regards to new bond for school.  Also Olympia will probably not be getting to budget until August.  Teachers may be getting RIFs before then.  Bond has nothing to do with teachers wages.  Please pass the word.

August 12-wedding request  in Blaine for band to play in marching uniform

Yankee candle fundraiser, maybe do next year

Kracklin’ and Kamut still needs to be sold- $3.00 each

$10.00 for The Great Little Savings Book-kids get $5.00 from it.

$2,000 total band scholorships for seniors to apply.  Two students get $1,000.  Get the form on line or from Mr. Menefee and it has to be post marked and mailed to p.o. box 2014

Four kids to each room for Disneyland.  Itinerary is coming together.  February 15 next payment due and final payment is March 15.  Fairfield Inn is where they are staying.

Closed meeting at 7:11 p.m.


Monday, January 9, 2017

January Meeting Minutes

FHS Band Booster
Meeting Minutes
Jan. 5, 2017
 
Started at 6:34 a.m.
Present: Tricia Bravener, Stephanie Dawkins, Jennifer Vogelzang, Steve Menefee, Becky Cleator, Jennifer Petersen, Wendy Burnett, Julie Scholten, Laura Reynolds, Ken Reynolds, Amy Fox, and Tasha Miller
Reading of Minutes: Jennifer accepted and Laura Reynolds seconded.
Director’s Report:
  • Eight basketball games. 
  • Eight kids signed up for Jan. 28, Ensemble
Treasure’s Report: 
  • Over $25,000 in checking. 
  • Did sell gift certificates at concert. 
  • $400-$450 owe towards swags.
Committee Report:
Uniforms-
  • Nothing new.  Maybe, having another fitting for kids that missed last fitting.
Communications-
  • Dates will be put into Facebook for Basketball games
Volunteer-
  • No new information
Sponsorship Committee-
  • Jan 26, 2017, @ 6 pm. 
  • Laura Reynolds will put out an email and hold it at her house. 
  • Signs are great for Treasures & Trinkets for businesses for advertising.
Unfinished: 
  • None
New Business: 
  • Band Gala-March 16, 2017
  • Gym reserved May 5 & 6 for Treasures & Trinkets
  • Disneyland:  15-18 kids have not responded to emails regarding full names, birthdates, and gender for traveling.   Next payment is Jan. 17 of $185.00/person.   Feb. 15, 2017,  is next payment.
  • Cleaning of storage closet when it’s warmer
Meeting ended at 6:58p.m
Playing at Basketball Games
Jan 9, Jan 13, Jan 20, Jan 30, Feb 3, Feb 6

Thursday, November 3, 2016

November Meeting Minutes


Nov. 3, 2016, meeting started at 6:31

Present  are Tasha Miller, Jennifer Petersen,  Wendy Burnett, Jennifer Vogelzang, Amy Fox, Carrie Holtrop, Steve Menefee, Laura Reynolds, Carlos Angulo, Julie Scholten, Penny Walker, & Lisa Drinkwater

Reading of Minutes:  Wendy Burnett approved October’s meeting minutes Jennifer Vogelzang 2nd it after the correction of Jenniifer Petersen’s last name.

Director’s Report:  Attendance has been the best this year than ever before.  Sectionals have split up to practice more than ever and did a great job.  School parking lot needs a better reflective line for rehearsal.  Mr. Menefee would like to be out with the kids and would like to ask for a professional drill design for next year.  He figured it should cost between $3,000 - $4,000 to pay for a good drill design.  He would like to keep the band fee at $175 for a long time and would like to get electronic material that would help the kids to be able to memorize their parts in the program.  

Treasurer’s Report:  $11,479 collected from butterbraids and Disney down payment.  $19,810.69 total in checking.  $1,315 collected from 37 venders for Trinkets and Treasures booths.  We no longer sell Haggen gift cards.  One bounced check so far from a vender.  We have 70 students, 16 chaperones, 2 others, and Steve Menefee are going to Disneyland. Wendy Burnett is working closely with the travel agent and the travel agency has been paid for the Disney trip.

Uniforms:  Kids need to be checked for black socks, few went out in the field with the socks they came with and forgot to change to the black uniform socks.   More gold buttons may need to be purchased.  There are many uniforms that have missing buttons that have come off.  Jennifer Petersen is not able to come in during school time to have fittings for the students’ concert attire.  Penny Walker stated that she can help with the fittings.  A schedule may need to be set up so the students are able to sign up for their fittings during school.

Communications:  It was stated that sending out minutes under PDF and Word would be best.

Volunteer:  Good reviews on the volunteer sign up program and people like how it automatically sends out a reminder to the volunteers.  Still need a volunteer for drum major stand in Tumwater, but one of the kids stated that he would be able to do it if no one volunteered.

Unfinished Business:  Butterbraids sold 472 & brought in over $6,000; 12’s sold 67; See’s Candy has very few boxes left out of the 9 cases.

New Business:  Trinkets and Treasures- band students will be selling swags along with the FFA selling wreathes and poinsettias.  Details will have to be worked out on cost and how we will work with the FFA. It was brought up that we can reserve a booth for FFA/band to have presales.  Carlos Angulo has a Seahawks Fire Pit that he built and would like to have it raffled off to raise money for the kids.  It was thought that it could be at a booth by the Band Booster’s bake sale.  Kids, by state law, can’t sell the tickets.   Laura Reynolds asked for no more than $200 for advertising and is working on getting the Trinkets and treasures on the I-5 sign by freeway.  She has found many free advertising ways for this event.  Yankee candles may be the next fund raiser for the holidays done by on-line only.

Meeting ended at 7:40 p.m.

 

Nov 15  Disneyland Payment Due $185

        18  Set up for Trinkets & Treasures

Dec    5  Winter Band Concert

Jan   17  Disneyland Payment Due $185

Tuesday, November 1, 2016

Disneyland Trip Update

Payment Schedule
Please put funds in an envelope with the student’s name listed – plus any other attendee names listed– and turn in the envelope to Steve Menefee.  Please make checks payable to FHS Band.


10/14/16 - Nonrefundable deposit of $150 per person  DONE
11/15/16 - $185 per person
1/17/17 - $185 per person
2/15/17 - $185 per person
3/15/17 - $185 per person


Cost
The total cost of the trip is $890 per person.  This includes airfare, hotel, park entrance, and a $10 food voucher each day.
Students will need to bring money for meals, snacks, and any souvenirs they may purchase.


Trip Dates
June 2 - 5, 2017
*Itinerary to be provided closer to June.

Wednesday, October 5, 2016

October Meeting Minutes

Attendance:
Amy Fox, Wendy Burnett, Jennifer Vogelzang, Jennifer Petersen, Becky Cleator, Julie Scholten, Tricia Bravener, Angie Witzel, Laura Reynolds, Dani Kneipp, Harmony Davie, Larry Scholten, Stephanie Dawkins, Lisa Drinkwater, Christy & Pat Doyle, Robin Erickson

Reading of Minutes:
There is an amendment to the minutes: Amy Fox was at the meeting but name was left off. Laura Reynolds approved the minutes and Jennifer Petersen 2nd it.

Directors Report:
No Directors report as Steve was on the field with the band.

Treasurers Report:
After all of the restricted accounts there is $17,418.03 in the checking account and $25,521.20 in the savings account. Music for the fall show has been paid for

Uniforms:
All is good

Communications:
There have been changes to the website so we can have a third spot. Itineraries, booster minutes, Google calendar…all of that information is now on the website.

Volunteer:
Need to find additional chaperone for the weekend trip to Tumwater.

Fundraisers:

  • See’s Chocolate: - There is still chocolate bars available. If you would like some, please email the band 
  • Sponsorship ideas: Laura Reynolds is interested in speaking with companies about sponsoring the band. Opportunities the band is not taking advantage of and would benefit the band. 
  • Kracklin’ Kamut: Passed out samples at 2 football games. People want this product. Kids need to be more proactive in getting the product out to people. Setup a booth at the Trinkets and Treasurers. If kids man the booth they will get the profits. Someone will be here at 5:15 on Mondays to hand out the product. 
  • 12th Sign – Light up “12”. Comes with an adapter you can use in your car or your home. Can also hang on your Christmas Tree. Every part of the “12” has been manufactured in Whatcom or Skagit county. We purchase for $20, sell them for $30.


Trinkets and Treasures:
Applications have been sent out. We have received 13 applications so far. Laura Reynolds is working on advertising and putting ads in the papers.

Butterbraids:
Start selling October 14th. All orders need to be in by November 2nd. Orders will be in the week of Thanksgiving.

Next Meeting will be November 3rd at 6:30 pm in the band room

Meeting adjourned at 6:21pm

Upcoming events: 
October 8th – Tumwater Competition (overnighter)
October 14th – Band Halftime Performance
October 22nd – Everett Competition
October 26th – Civic Field Exhibition (Since our meeting this has been cancelled)
October 28th – Halftime Performance
November 5th – Auburn State Competition
November 19th – Trinkets and Treasures
December 5th – Winter Concert

Thursday, September 8, 2016

September Meeting Minutes

In Attendance: Wendy Burnett, Steve Menefee, Ken Reynolds, Laura Reynolds, Jennifer Vogelzang, Merry Pietrantonio, Becky Cleator, Jennifer Petersen, Donna Weatherly, Julie Scholten, Penny Walker, Tricia Bravener, Tasha Miller, Cindy Kudsk

Meeting was called to order at 6:34pm

Jennifer Petersen read aloud the August minutes and Wendy Burnett approved them. Becky Cleator seconded it.

Directors Report: Band Camp was a success!! Thank you so much for all those that volunteered their time with donating food, helping feed the kids, work on uniforms, etc. Mr. Menefee believes that the kids could handle a show on October 1st so the show schedule will be as follows:
October 1st – Music in Motion (Kamiak)
October 8th – Tumwater
October 22nd – Everett
November 4-5 – Auburn (this will be an overnight trip)
 
There will be a game on Saturday September 17th at 4:00pm. The kids needs to be at the school to start practice at 1:30pm. Props are coming along nicely. The art department is working on the "wall" and the kids will be starting to practice with some of the props that are finished this upcoming week. The practice schedule is Mondays and Wednesdays from 5:30-8:30. When there is a home football game on a Friday night, the kids do not come home after school and the boosters feed them a hot dinner before the football game.

Treasurers Report: After all of the restricted funds, we have $19,650.79 in our checking account and $25,277.29 in our savings account. We received the check from WECU for the gift cards that they purchased over the summer. We received a check from Tour de Whatcom for $900.00. We also received a check from Jessica Demorest’s grandparents for $3500.00. Thank you so much Demorest family!!

Community Reports:
Uniforms: All fittings are done except for four new kids need to be fitted.
Communications: All is going well.
Volunteer: A lot of people showed up to volunteer for band camp. Need at least 8 people to help with concession stand not 6.

New Business:
Fund Raising: Donna Weatherly brought up maybe selling Yankee Candles and wreathes ordered through a catalog. It was brought up that FFA makes them. Look into seeing if we can help make and sell the wreathes with FFA. Sees Candy chocolate bars were brought up and decided to go ahead and purchase more for the kids to sell.

Oct. 6 is open house so Oct. 5 will be next band meeting at 5:30p.m. during band practice.

Trinkets & Treasures: Jennifer Vogelzang said she would head it up for Nov. 19

Reynolds-BBQ family stated they would take care of dinner at the Everett Competition Oct. 22. Hot dogs and hamburgers will be served.

June 2-5 Disneyland: non-refundable deposit due Oct. 15, 2015 of $150.00 per attendee
Total is $890/person + food and spending money

7:54 p.m. meeting closed

September 17th – Football Game 4:00pm
September 30th – Football Game with Half-Time Performance
October 1st – Music in Motion (Kamiak)
October 5th- Band Booster Meeting @ 5:30 p.m. durning band practice
October 6th – High School Open House
October 8th – Tumwater
October 14th – Football game with Half-time performance
October 22nd – Everett
October 26th – Civic Field Exhibition Performance (Date is subject to change)
October 28th – Football game with half-time perfomance
November 4-5 – Auburn (this will be an overnight trip)
November 19th – Trinkets and Treasurers

June 2-5 – Disneyland deposit due Oct. 15, 2015

Thursday, August 4, 2016

August Meeting Minutes

Present was Robin Erickson, Harmony Davie, Becky Cleator, Jennifer Petersen, Wendy Burnett, Tasha Miller, Penny Walker
6:46 p.m.
July 5, 2016 Minutes:  Becky Cleator approved the minutes and Jennifer Petersen second them.  Passed
Directors Report:  Pompeii  T-shirts are in and music for show is ready
Treasurers Report:  $20,000 each in savings & checking.  Waiting for check from WECU.  Received Kroeger Donation $771 and Tour de Whatcom tips $778. $4,800 Fred Meyer gift cards bought at a discount.
Uniforms:  Jennifer Petersen & Wendy Burnett have been washing them.  Robin Erickson and Harmony Davie said they would wash some.  High school is open from 9 am to 5 pm, they will let you into the band room to gather some to wash.   Need washed by Aug 22, 2016.  Need to order shakos and gloves.
Communications:  password question about Ferndale Band website
Band Camp:  In two weeks.
Forms:  Is on line. 
Pre-Registration:  Aug. 18 at High School in band room bring $175 and everyone has to sign a swim release for camp. 
Old Business:   none

New Business:  Kracklin’ Kamut fund raiser-flyer to come out soon 
Band Practice:  Starts first day of school  5:30 pm- 8:30 pm Mondays & Wednesdays.  They will have a tailgate dinner after Lutherwood and perform for a game on September 2. 
We will also be running concession stand that night.  Volunteer list will be coming out via signup.com.
Next meeting is September 8 at the High School. 
7:36 pm Meeting ended
Up coming dates:
Aug 18 Band Pre-Registration
Aug 22 Band Camp begins at Horizon
Sept 2  First game at High School (Tailgate) after Lutherwood