November Meeting Minutes

Nov. 3, 2016, meeting started at 6:31

Present  are Tasha Miller, Jennifer Petersen,  Wendy Burnett, Jennifer Vogelzang, Amy Fox, Carrie Holtrop, Steve Menefee, Laura Reynolds, Carlos Angulo, Julie Scholten, Penny Walker, & Lisa Drinkwater

Reading of Minutes:  Wendy Burnett approved October’s meeting minutes Jennifer Vogelzang 2^nd it after the correction of Jenniifer Petersen’s last name.

Director’s Report:  Attendance has been the best this year than ever before.  Sectionals have split up to practice more than ever and did a great job.  School parking lot needs a better reflective line for rehearsal.  Mr. Menefee would like to be out with the kids and would like to ask for a professional drill design for next year.  He figured it should cost between $3,000 - $4,000 to pay for a good drill design.  He would like to keep the band fee at $175 for a long time and would like to get electronic material that would help the kids to be able to memorize their parts in the program.  

Treasurer’s Report:  $11,479 collected from butterbraids and Disney down payment.  $19,810.69 total in checking.  $1,315 collected from 37 venders for Trinkets and Treasures booths.  We no longer sell Haggen gift cards.  One bounced check so far from a vender.  We have 70 students, 16 chaperones, 2 others, and Steve Menefee are going to Disneyland. Wendy Burnett is working closely with the travel agent and the travel agency has been paid for the Disney trip.

Uniforms:  Kids need to be checked for black socks, few went out in the field with the socks they came with and forgot to change to the black uniform socks.   More gold buttons may need to be purchased.  There are many uniforms that have missing buttons that have come off.  Jennifer Petersen is not able to come in during school time to have fittings for the students’ concert attire.  Penny Walker stated that she can help with the fittings.  A schedule may need to be set up so the students are able to sign up for their fittings during school.

Communications:  It was stated that sending out minutes under PDF and Word would be best.

Volunteer:  Good reviews on the volunteer sign up program and people like how it automatically sends out a reminder to the volunteers.  Still need a volunteer for drum major stand in Tumwater, but one of the kids stated that he would be able to do it if no one volunteered.

Unfinished Business:  Butterbraids sold 472 & brought in over $6,000; 12’s sold 67; See’s Candy has very few boxes left out of the 9 cases.

New Business:  Trinkets and Treasures- band students will be selling swags along with the FFA selling wreathes and poinsettias.  Details will have to be worked out on cost and how we will work with the FFA. It was brought up that we can reserve a booth for FFA/band to have presales.  Carlos Angulo has a Seahawks Fire Pit that he built and would like to have it raffled off to raise money for the kids.  It was thought that it could be at a booth by the Band Booster’s bake sale.  Kids, by state law, can’t sell the tickets.   Laura Reynolds asked for no more than $200 for advertising and is working on getting the Trinkets and treasures on the I-5 sign by freeway.  She has found many free advertising ways for this event.  Yankee candles may be the next fund raiser for the holidays done by on-line only.

Meeting ended at 7:40 p.m.

 

Nov 15  Disneyland Payment Due $185

        18  Set up for Trinkets & Treasures

Dec    5  Winter Band Concert

Jan   17  Disneyland Payment Due $185

Disneyland Trip Update

Payment Schedule
Please put funds in an envelope with the student’s name listed – plus any other attendee names listed– and turn in the envelope to Steve Menefee.  Please make checks payable to FHS Band.


10/14/16 - Nonrefundable deposit of $150 per person  DONE
11/15/16 - $185 per person
1/17/17 - $185 per person
2/15/17 - $185 per person
3/15/17 - $185 per person


Cost
The total cost of the trip is $890 per person.  This includes airfare, hotel, park entrance, and a $10 food voucher each day.
Students will need to bring money for meals, snacks, and any souvenirs they may purchase.


Trip Dates
June 2 - 5, 2017
*Itinerary to be provided closer to June.

October Meeting Minutes

Attendance:
Amy Fox, Wendy Burnett, Jennifer Vogelzang, Jennifer Petersen, Becky Cleator, Julie Scholten, Tricia Bravener, Angie Witzel, Laura Reynolds, Dani Kneipp, Harmony Davie, Larry Scholten, Stephanie Dawkins, Lisa Drinkwater, Christy & Pat Doyle, Robin Erickson

Reading of Minutes:
There is an amendment to the minutes: Amy Fox was at the meeting but name was left off. Laura Reynolds approved the minutes and Jennifer Petersen 2nd it.

Directors Report:
No Directors report as Steve was on the field with the band.

Treasurers Report:
After all of the restricted accounts there is $17,418.03 in the checking account and $25,521.20 in the savings account. Music for the fall show has been paid for

Uniforms:
All is good

Communications:
There have been changes to the website so we can have a third spot. Itineraries, booster minutes, Google calendar…all of that information is now on the website.

Volunteer:
Need to find additional chaperone for the weekend trip to Tumwater.

Fundraisers:

• See’s Chocolate: - There is still chocolate bars available. If you would like some, please email the band 
• Sponsorship ideas: Laura Reynolds is interested in speaking with companies about sponsoring the band. Opportunities the band is not taking advantage of and would benefit the band. 
• Kracklin’ Kamut: Passed out samples at 2 football games. People want this product. Kids need to be more proactive in getting the product out to people. Setup a booth at the Trinkets and Treasurers. If kids man the booth they will get the profits. Someone will be here at 5:15 on Mondays to hand out the product. 
• 12th Sign – Light up “12”. Comes with an adapter you can use in your car or your home. Can also hang on your Christmas Tree. Every part of the “12” has been manufactured in Whatcom or Skagit county. We purchase for $20, sell them for $30.

Trinkets and Treasures:
Applications have been sent out. We have received 13 applications so far. Laura Reynolds is working on advertising and putting ads in the papers.

Butterbraids:
Start selling October 14th. All orders need to be in by November 2nd. Orders will be in the week of Thanksgiving.

Next Meeting will be November 3rd at 6:30 pm in the band room

Meeting adjourned at 6:21pm

Upcoming events: 
October 8th – Tumwater Competition (overnighter)
October 14th – Band Halftime Performance
October 22nd – Everett Competition
October 26th – Civic Field Exhibition (Since our meeting this has been cancelled)
October 28th – Halftime Performance
November 5th – Auburn State Competition
November 19th – Trinkets and Treasures
December 5th – Winter Concert

September Meeting Minutes

In Attendance: Wendy Burnett, Steve Menefee, Ken Reynolds, Laura Reynolds, Jennifer Vogelzang, Merry Pietrantonio, Becky Cleator, Jennifer Petersen, Donna Weatherly, Julie Scholten, Penny Walker, Tricia Bravener, Tasha Miller, Cindy Kudsk

Meeting was called to order at 6:34pm

Jennifer Petersen read aloud the August minutes and Wendy Burnett approved them. Becky Cleator seconded it.

Directors Report: Band Camp was a success!! Thank you so much for all those that volunteered their time with donating food, helping feed the kids, work on uniforms, etc. Mr. Menefee believes that the kids could handle a show on October 1^st so the show schedule will be as follows:

October 1^st – Music in Motion (Kamiak)

October 8^th – Tumwater

October 22^nd – Everett

November 4-5 – Auburn (this will be an overnight trip)

 

There will be a game on Saturday September 17^th at 4:00pm. The kids needs to be at the school to start practice at 1:30pm. Props are coming along nicely. The art department is working on the "wall" and the kids will be starting to practice with some of the props that are finished this upcoming week. The practice schedule is Mondays and Wednesdays from 5:30-8:30. When there is a home football game on a Friday night, the kids do not come home after school and the boosters feed them a hot dinner before the football game.

Treasurers Report: After all of the restricted funds, we have $19,650.79 in our checking account and $25,277.29 in our savings account. We received the check from WECU for the gift cards that they purchased over the summer. We received a check from Tour de Whatcom for $900.00. We also received a check from Jessica Demorest’s grandparents for $3500.00. Thank you so much Demorest family!!

Community Reports:

Uniforms: All fittings are done except for four new kids need to be fitted.

Communications: All is going well.

Volunteer: A lot of people showed up to volunteer for band camp. Need at least 8 people to help with concession stand not 6.

New Business:

Fund Raising: Donna Weatherly brought up maybe selling Yankee Candles and wreathes ordered through a catalog. It was brought up that FFA makes them. Look into seeing if we can help make and sell the wreathes with FFA. Sees Candy chocolate bars were brought up and decided to go ahead and purchase more for the kids to sell.

Oct. 6 is open house so Oct. 5 will be next band meeting at 5:30p.m. during band practice.

Trinkets & Treasures: Jennifer Vogelzang said she would head it up for Nov. 19

Reynolds-BBQ family stated they would take care of dinner at the Everett Competition Oct. 22. Hot dogs and hamburgers will be served.

June 2-5 Disneyland: non-refundable deposit due Oct. 15, 2015 of $150.00 per attendee

Total is $890/person + food and spending money

7:54 p.m. meeting closed

September 17^th – Football Game 4:00pm

September 30^th – Football Game with Half-Time Performance

October 1^st – Music in Motion (Kamiak)

October 5^th- Band Booster Meeting @ 5:30 p.m. durning band practice

October 6^th – High School Open House

October 8^th – Tumwater

October 14^th – Football game with Half-time performance

October 22^nd – Everett

October 26^th – Civic Field Exhibition Performance (Date is subject to change)

October 28^th – Football game with half-time perfomance

November 4-5 – Auburn (this will be an overnight trip)

November 19^th – Trinkets and Treasurers

June 2-5 – Disneyland deposit due Oct. 15, 2015

August Meeting Minutes

Present was Robin Erickson, Harmony Davie, Becky Cleator, Jennifer Petersen, Wendy Burnett, Tasha Miller, Penny Walker

6:46 p.m.

July 5, 2016 Minutes:  Becky Cleator approved the minutes and Jennifer Petersen second them.  Passed

Directors Report:  Pompeii  T-shirts are in and music for show is ready

Treasurers Report:  $20,000 each in savings & checking.  Waiting for check from WECU.  Received Kroeger Donation $771 and Tour de Whatcom tips $778. $4,800 Fred Meyer gift cards bought at a discount.

Uniforms:  Jennifer Petersen & Wendy Burnett have been washing them.  Robin Erickson and Harmony Davie said they would wash some.  High school is open from 9 am to 5 pm, they will let you into the band room to gather some to wash.   Need washed by Aug 22, 2016.  Need to order shakos and gloves.

Communications:  password question about Ferndale Band website

Band Camp:  In two weeks.

Forms:  Is on line. 

Pre-Registration:  Aug. 18 at High School in band room bring $175 and everyone has to sign a swim release for camp. 

Old Business:   none

New Business:  Kracklin’ Kamut fund raiser-flyer to come out soon 

Band Practice:  Starts first day of school  5:30 pm- 8:30 pm Mondays & Wednesdays.  They will have a tailgate dinner after Lutherwood and perform for a game on September 2. 

We will also be running concession stand that night.  Volunteer list will be coming out via signup.com.

Next meeting is September 8 at the High School. 

7:36 pm Meeting ended

Up coming dates:

Aug 18 Band Pre-Registration

Aug 22 Band Camp begins at Horizon

Sept 2  First game at High School (Tailgate) after Lutherwood

July Meeting Minutes

Present was Amy Fox, Renetta Pollock, Tasha Miller, Steve Menefee, Wendy Burnett, Jennifer Pettersen, Jennifer Vogelzang, Angie Witzel & Lisa Drinkwater

 Minutes:  Renetta Pollock motion to accept the May minutes and Wendy Burnett seconded it.  Passed

Director’s Report:  Horizon is the destination for band camp. 9 am to 8 pm.   We may have to pay for custodial services.

Date is not finalized for band trip to Disneyland.

Knock down the Walls for Jericho is the show.

Treasurer’s Report:  done by Renetta Pollock.  6717 check was corrected.  $27,000.00 in bank account.

Mattress sale $3,000.00 brought in 6^th – 8^th  graders  were included in sale. Younger students brought in most money.  $75 was delivery fee & another fee was for a local guy to pick up.  People thought that was too much.  $2,000.00 for Treasurers and Trinkets after expenses for Spring event. 

Uniforms:   Uniforms need to be washed.  All information will be recorded electronically instead of on paper for fittings.  Talk about having strap on bottom of pants instead of no strap.   It was decided to keep the pants the same with no straps on them.  We need to order more pants and shakos:  extra large, more mediums, & smalls but will wait until fitting because we didn’t have enough for the kids. 

Communications:  Lisa Drinkwater said that she could keep it up.  Seniors need to be added to Lemina list.

Volunteer:    Calendar is set up for sign ups and test run worked.   Volunteer Spot is the calendar program that was used and is user friendly.

Unfinished Business:  None

New Business:  Tour de Whatcom is July 23, 2016, Saturday.  Times will be sent out later.  Kids who volunteer get first choice on bus.  Need to have food handlers permit.  Donna-Alger captain & Amy Fox-Ferndale captain.

Don’t use BBQ at camp Lutherwood because they will charge us for using it.

Band Counsel & greeters  usually get $100.  Renetta Pollock motion to give no more than $100 to band counsel and greeters & Jennifer Vogelzang  2^nd it. Past

Jennifer Petterson nominated Tasha Miller in as secretary and Renetta Pollock 2^nd it. Past

Sept. 2, 2016, need food handlers permit to volunteer to work in food booth.

August  1, 2016, paperwork is sent out that kids need to sign up for band August 18, 2016, registration is from 4pm-6pm. Swim form needs to be filled out and $40 ASB needs to be paid before camp. $175 or August 22, 2016.

Trailer is going to be checked out for safety.   Window on golf cart.

Pioneer Days July 30, 2016, @ 10 am & march @ 11 am.

$1.50 to sell 1.5 oz of Kracklin’ Kamut.  Kids get 50 percent of profit.  Low carb, no sugar, and  all natural.  Email band if you want to sell them.  Going to try giving out samples at games.

Looking to sell LED “ Light up 12” with a $10 profit out of $30 to each student that sells one.

Butterbraids need someone to head up selling them.  Jennifer Vogalzang volunteered to be the go to person.  Sold before Thanksgiving and Easter.

Need someone to head up Trinkets and Treasurers.  Nov. 19, 2016 is 7 am – 4pm.

Next meeting on Aug 4, 2016, at Wendy  Burnett’s house.   5959 Pearl Lane, Ferndale, WA

8:15 p.m. meeting ended

Up coming dates: 

July 23 Tour de Whatcom

Aug 4 Booster Meeting

Aug 18 Band Pre registration

Aug 22 Band Camp begins at Horizon

May Meeting Minutes

Present were:  Donna Weatherly, Renetta Pollock, Wendy Burnett, Amy Fox, Deanna Kaech, Steve Menefee, Amanda Boblet, Angie Witzel, Jennifer Petersen, Becky Cleator, Jennifer Vogelzang

 

Meeting called to order: 6:33pm

April minutes were read and approved as written.

Directors Report:  The band will be going to inspection at the Ski To Sea parade on May 28.  Students will need to be at the band room at 9:30 am.  The busses will leave at 10:00 am.

Treasurers Report:  Still some gift cards left.

Uniforms:  Started re-fitting kids on May 9^th.  Will continue for the next two Monday practices to finish.

Communications:  The website is up to date with events, dates, and times.

Trinkets and Treasures Craft and Flea Market:  Students are coming to tape booth borders at 4:00 on Friday, May 6.  At 3:30, the Lummi Community Center will come to take anything left over from the garage sale.

New Business:  The end of year band picnic will be held on June 2.  Mr. Menefee will be assigning food to bring per section. 

Kids will be wearing last year’s t-shirts for the Old Settler’s parade.  WECU will provide new shirts next year.

Joy Born in working on a carwash fundraiser for August.

Amanda Boblet gave information on a camel safari fundraiser.  Kids can sell vouchers for a “camel encounter” in Bellingham.  More info will come home with students.

Elections:  Elections were held for the 2016-2017 year:

President:  Amy Fox

Vice President:  Jennifer Volgelzang; she will also update our FB page

Secretary:  volunteer needed

Treasurer:  Wendy Burnett

At Large Positions:  Jennifer Petersen, volunteer coordinator; Angie Witzel; Donna Weatherly.

Becky Cleator will still maintain the website, Renetta Pollock will still assist with Scholarships and the Disneyland trip.  Deanna Kaech will still assist with Trinkets and Treasures.

 

Upcoming dates:

May 21^st – Port Townsend Parade

May 28^th – Ski to Sea Parade

May 31^st – Spring Concert

June 2^nd – Band Picnic (Held at BP)

August 22^nd – Band Camp begins at Custer Elementary

 

 Next Meeting will be held July 5^th at the home of Amy Fox; 5162 Spoonbill Lane, at 6:30 pm. 

 

Meeting adjourned at 7:35 pm.

April Meeting Minutes

FHS BAND BOOSTERS
MEETING MINUTES
APRIL 14, 2016

  

Present were:  Donna Weatherly, Renetta Pollock, Wendy Burnett, Amy Fox, Deanna Kaech, Steve Menefee, Lucia Kinley, Floyd Kinley, Amanda and Shane Boblet, Angie Witzel, Tasha Miller, Virginia Gonzalez, Lisa Drinkwater, Robin Erickson

 Meeting called to order: 6:35pm

 March minutes were read and approved by Renetta Pollock and seconded by Tasha Miller.

 Directors Report:  Wind ensemble performed up at Western and for the 1^st time in 10 years received a superior rating

 Disneyland trip:   Sample itinerary was handed out (included).  Pending school board approval temporary dates are June 2 – June 5^th.   Total will be $925.  First payment due in October. 

 Mattress Fundraiser:  Same day as the Trinkets and Treasurers (May 7^th)  Each student that brings in someone who purchases a mattress gets $50.00 per mattress that will go to the students band account.  Flyers were handed out to distribute to friends and family.   Same mattresses that you can get at retail stores in town but 30-50% less.  Talk to your friends/family, share on facebook, put a sign in your yard to advertise.  Last year the band earned $4200.00 that went towards our fall show and also towards student accounts ($1100.00 of the $4200.00 went to student accounts).  Prices  range from approximately $199-$2600 (price includes box spring and mattress) .  There will be 15 mattressess there to look at.  Removal of old mattress will be available at a cost of about $35.00. 

 Treasurers Report:  $2750 from butterbraid sales, $2450 from BP for all the hard work Pat Pollock has volunteered.

 Uniforms:  Will be refitting kids with uniforms starting on Monday May 2^nd during parade practice so they look good for the parades.   Anyone that can come help the more the merrier.

 Trinkets and Treasures Craft and Flea Market:  May 7^th  9:00am-3:00pm.  Will set up the night before.  We have 22 vendors right now.  Sandwich boards will be put in 3 different locations.  Need help with setting up Friday night from 5-7pm.  Tear down will be from 3-5pm on Saturday.  Need students to help get the vendors lunches around noon.  Please bring garage sale items Friday night or Saturday morning.  Need help with baking for bake sale.

  

Upcoming dates:

May 2^,  – Parade Practice 6:00-7:00pm

May 7^th – Trinkets and Treasurers and Mattress Sale

May 21^st – Port Townsend Parade

May 28^th – Ski to Sea Parade

May 31^st – Spring Concert

June 2^nd – Band Picnic (Held at BP)

August 22^nd – Band Camp begins at Custer Elementary

  

Next Meeting will be held May 5^th.  We will have elections for at least 3 openings on the board.

 

Meeting adjourned at  7:34pm

March Meeting Minutes

Present were:  Steve Menefee, Renetta Pollock, Jennifer Petersen, Amy Fox, Wendy Burnett, Deanna Kaech, Donna Weatherly, Becky Cleator, and Angie Witzel.

 Call to order at 6:34 pm.

 The February minutes were approved without correction.

 Director’s Report:  The cost for the Disneyland trip will be about $900 per student.  An intent form will be going out soon.  Payment schedule will begin in September of 2016.  Future activities are as follows:

All District Gala – March 21 at 7:00 pm.  Kids arrive at 6:15.  The booster board will provide baked good for the bake sale during the concert.

            Wind Ensemble Lg. Group Contest at WWU – March 23

            Trinkets and Treasures/Mattress Sale – May 7 at 9:00 am

            Pt. Townsend Parade – May 21

            Ski to Sea Parade – May 28

            Spring Concert – May 31

            Band Picnic – June 2

            Band Camp begins – August 22

 Treasurer’s Report:  One student still owes $48 for a box of chocolate bars.  This student has withdrawn from FHS.

 Uniforms:  Nothing to report.

 Communication:  All of the booster meeting minutes are now on the band booster website.  Becky will be adding a butterbraid order reminder to the website and Deanna will put it on the FB page.  All orders and monies are due on Tuesday, March 8.  Butterbraids can be picked up on March 22 right after school.

 Trinkets and Treasures:  May 7.  Starting March 7, no signs will be allowed in Ferndale for 6 months.  Band boosters can certainly put them in their yards to help advertise.  The trinkets and treasures will be from 9:00 – 3:00 and the mattress sale will be from 10:00 – 4:00.  Any items for the garage sale can be brought to the gym on Friday evening, May 6.

 New Business:  Several fundraising opportunities were discussed for planning in the coming months.

 Adjourned:  7:24 pm

February Meeting Minutes

Called to order at 6:33pm

Present were:  Steve Menefee, Wendy Burnett, Renetta Pollock, Donna Weatherly, Amy Fox, Becky Cleator, Joy Born, Lisa Drinkwater

Last months minutes were read and approved by Renetta Pollock and seconded by Amy Fox.

Directors Report:   Basketball season is over for the band, it went very well.  The solo ensemble went very well also.  As for the trip to Disneyland in June of 2017, we will be using Lake City Travel and it will cost approximately $825 per person.

Treasurers Report:  All of the Haggen gift cards have been sold, but we have a lot of the Fred Meyer gift cards available.  We received a check from the Whatcom Community Foundation in the amount of $5,079.48, which is a bit more than previous checks.

Uniforms:  6 new dresses have been ordered and Amy is working on hemming the dresses we have.

Communications:  Nothing to report

See Chocolates:  All of the money has been turned in.

Spring Trinkets and Treasures:  Cascades group will be setting up the hotdog stand again.  Deanna Kaech will run the garage sale and Amy Fox and Renetta Pollock with run the bake sale.  The mattress sale will run until 5pm and the Trinkets and Treasures will run until 3pm.  There will be a flyer created to share with family and friends.  Items for the garage sale can be brought the night before the sale.

Butterbraids:  Butterbraid orders will be send home with week of

February 22^nd and will be due back on March 8^th.    They will be in around the week of March 21^st.  An email will be sent out with the exact date.

Disneyland:  There will be an intent to go form created and handed out to each of the kids to see how many are planning on going.  The cost will be approximately $825.   Kids will have to bring additional money for 5-6 meals and spending money.  The cost of the trip covers 1 dinner and 3 breakfasts.

Car Wash:  It was suggested that their be a car wash this summer to help raise money for Disneyland.  It was suggested that this be in early August before band camp starts.  Is anyone interested in helping with this fundraiser?

Next meeting will be March 3^rd at 6:30pm

Meeting was adjorned at 7:30pm

 

Important Upcoming Dates
Feb 23rd – Butterbraid orders out
Mar 3rd -Booster Meeting 6:30pm
Mar 8th – Butterbraids Due
Mar 21 – All District Band Gala
Apr 4-8 – Spring Break
May 7th – Trinkets & Treasures & Mattress Sale

January Meeting Minutes

Present were:  Steve Menefee, Renetta Pollock, Jennifer Petersen, Amy Fox, Wendy Burnett, and Deanna Kaech.

Call to order at 6:34 pm.

The December minutes were approved without correction.

Director’s Report:  The band is currently in practice for Solo & Ensemble as well as the FHS play, “Guys and Dolls.”  The dates for the Disneyland trip are set as June 2-5, 2017.  Students will need to tell Mr. Menefee by May if they are planning on attending.  Future activities are as follows:

            All District Gala – March 21

            Spring Concert – May 31

            Band Picnic – June 2

Treasurer’s Report:  The Boosters made $4,638.10 at the Trinkets & Treasures.  WECU bought 20 gift cards in December.

Uniforms:  We are ordering 4 new dresses.  We need to reorganize the uniform room and refit several kids in concert attire.  Amy and Wendy will fit the new dresses when they arrive.

See’s Chocolates:  Three students still need to turn in their money.

New Business:  The Spring Trinkets & Treasures and mattress sale will be May 7.  This is the same day as the Ferndale City Wide Garage Sale.

Adjourned:  7:19 pm